Meeting Minutes for 4 Oct 2008
Minutes
of SRMGA Meeting October 4, 2008
Meeting
called to order by Vice President Gary Custer.
President Wayne Gifford was unable to attend as he is
recuperating from back surgery. Treasurer’s Report
given, we have $3250.18 in our checking account and the
bills from the sale have all been paid. A report on the
Production sale was read.
Old
Business:
Production Sale: A discussion was held to go on the
suggestions made to improve the sale.
-
Moving animals from the barn to the sale ring. In a
letter to the association, Lindy Gifford suggested
that consignors bring their own animals to the
ring. We would continue to set up an alley for
animals going to and leaving the sale ring, but the
owners would move them from their pens and through
the alley. This would eliminate the sale workers
having to search in 2 different barns for the next
lot number and then trying to remember which pen to
return that animal to. It would also cut down on
the possibility of the animal or the barn workers
being injured. It was also suggested the
association build an portable alley that could be
set up for each sale with swinging gates separating
the staging areas. It could be stored at one of our
member’s places between sales. The pens in the sheep
barns also cause a problem with getting animals to
and from the sales ring. The gates are very
difficult to handle. The next Fair Board meeting is
October 21st at 7 pm and Wayne Gifford
and Clare Askew will attend and try to persuade them
to authorize the building of new pens. We would
like them to be designed like the ones in the Goat
Barn. Further discussion about the pens was tabled
until after the Fair Board meeting. It was decided
to change the order of sale mixing younger and
older, does and bucks during the sale for more
variety. The sale will be started at 10:30 next
year and breaks will be taken with drawing for
raffle items during the breaks.
- The
flyer advertising the sale will be revised to show
contact names, phone numbers, email addresses and
the website address.
- The
catalog will be out at least a month before the
sale. The sale will be limited to 125 animals.
Consigners are to notify the Sale Secretary in
writing (either email or postal service) of the
number of animals they will be bringing by June 15,
2009. Consignments will be taken until the 125
animal quota has been met. At that time
notification will be sent out that we will no longer
accept any more consignments. The number of animals
per consignor will be the same as this year. Ten
animals, 2 of which can be bucks. No changes in
consignments will be allowed after July 15, 2009.
Consignors will be allowed to scratch animals, but
no substitutions can be made after that date. The
deadline for entries will be July 15. The entries
will be sent only to the Sale Secretary. She will
log them in and acknowledge their receipt. If
copies of the registration papers are not available,
the consignor will supply the sire, dam, grand sire
and grand dam’s name and registration numbers so a
pedigree can be shown in the catalog. It is not the
association’s responsibility to research this
information for the consignor. If the consignor
wants a pedigree in the catalog, they must supply
the needed information.
- We
will buy numbered tags with nylon cord to go around
the animal’s necks to display the lot numbers.
-
Tattoos must be readable. This will be the seller’s
responsibility and no exceptions will be allowed.
If the tattoo is not readable, the animal will
either not be sold or sold as commercial. This
requirement will be on the entry form so all
consignors will be able to read it and sign the form
acknowledging they know the rules. Also, all
registration papers will have to be signed before
they are turned in to the Sale Clerk.
-
When animals are brought in for the sale, they will
be unloaded in a designated area by the sales
workers. They will be checking tattoos,
registration papers and general health of the
animal. Consignors will not be allowed to unload
their animals without sales workers present.
Animals must be fed and watered before the consignor
leaves the area.
- It
was decided that the commission charged this year
was too low. Motion was made and seconded to charge
10% next year.
Other Old Business:
The motion to have 2
shows and a sale in May was rescinded. Motion was made
and seconded; we will have a show on May 2 and a show on
May 3. It will be the same as last year with private
pen sales allowed. Janene Jones has agreed to be Show
Superintendent again next year. She will start
contacting possible judges. So, start thinking about
what you are going to enter into the shows.
Discussion of the
wether auction in April was tabled for a later date.
New Business:
Ryan Kish is the new
ABGA representative for our area. He brought up that a
new law requiring the Country of Origin on all animals
sold for meat has passed. The state scrapies premise
number should suffice to provide this information.
Cheryl Sargent
suggested we get T shirts or vests or baseball caps with
our association name on them for the members. She is
going to check on prices, so be thinking of what you
want, how many and sizes.
The next meeting will
be December 6, at 1 pm at Wayne and Lindy Giffords,
weather permitting. Directions: Taken Exit 3 of
I-84, go north off the freeway to the first corner, Hwy
30 (right after the Shell Station) and turn east, go
approximately 2 miles. Their place is on the north side
of the road, 3300 Hwy 30 W. Big white house with goats
in the pastures all around it.
Hope to see you all there. We will have election of new
officers.
Clare Askew
Secretary/Treasurer
